Speaker/Chair Information

If You Are a Chair

Please locate your session room in due time. Please be at your session room at least 15 minutes prior to the start of the session.

We may remind you that speakers need to strictly observe the time schedule.
Panelists should not speak before they are recognised by the chair and must first clearly state their name, institution and country of origin.

If You Are a Speaker in a Session

Please locate your session room in due time. Please be at your session room at least 15 minutes prior to the start of the session.

The average speaking time for invited lectures is 15 minutes plus 3 minutes for discussions. Abstract presentations are 8 minutes plus 2 minutes for discussions.

Speakers should deliver (on USB flash drive) and view/check their PowerPoint presentations at the Speakers’ Preview Centre at least 3 hours prior to the start of the respective session. For sessions starting at 08:30, the PowerPoint presentations should be delivered the previous day. The Speakers’ Preview Centre opens on Saturday at 17:00.

If you wish to use your own laptop, it is crucial to make this known in the Speakers’ Preview Centre 3 hours in advance for organisational reasons.

Speakers are not permitted to take PowerPoint presentations directly to the technical assistant in the session rooms.

You may rest assured that your files will be deleted from the congress server after your presentation.

All speakers are requested to add a disclosure of interest form at the end of their presentation.
A template can be downloaded here.

If You Are Presenting an ePoster in a Poster Walk

The ePoster terminals can be found in the exhibition area. All ePosters are available during the whole duration of the conference at all terminals as well as at the self-study terminals. The ePoster service desk is located in Speakers’ Preview Centre.

Poster Walk: Each poster presentation should not last longer than 3 minutes maximum, allowing an additional discussion time of 2 minutes. Each poster  walk will be guided by a session chair.

Please find more information about how to upload your ePoster file here.

General Data Protection Regulation (GDPR)

The EU General Data Protection Regulation (GDPR) is the most important change in data privacy regulation in 20 years. The regulation will fundamentally reshape the way in which data is handled across every sector, from healthcare to banking and beyond.

All images and videos taken in the EU that are shown in lectures and presentations during the congress must comply with GDPR rules.

Patients’ health and genetic data are considered as a special category of data called “sensitive data”. This encompasses all personal data which are, by their nature, particularly sensitive in relation to fundamental rights and freedoms and merit specific protection as the context of their processing could create significant risks. It is forbidden to share such personal data, including patients’ health and genetic data, unless it is under one of the grounds cited in Article 9 paragraph 2,encompassed in the table below:
If the patient gives explicit and unambiguous consent to the use of their data.
If the patient makes the data manifest himself or herself.
Processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes.